The United States Army Warrant Officers Association is a national organization structured as follows:
National Headquarters
National Committees
Regions
Chapters
Chapter Names
Designation of a Chapter as a "Silver Chapter"
Designation of a Chapter as a "Gold Chapter"
An explanation of the internal organization of each element follows:

3. REGIONS:

1. Boundaries: To ensure an equitable distribution of chapters and members within all regions, the National BOD shall, in geographically defining region boundaries, take into consideration such factors as: location and strength of existing and potential chapters; location and strength of existing and potential members. (See maps in National Bylaws).


2. Organization: The chapters in a geographical region may file a petition with the National BOD to form an active region headquarters. Such petition shall be signed by the Presidents or Secretaries of the majority of the region's chapters and shall list the names and addresses of all chapters. It shall be accompanied by a proposed set of Bylaws, which shall be consistent with the Articles of Incorporation and the Bylaws of the Association. The National BOD shall examine the proposed Region Bylaws, and if they are consistent with the Articles of Incorporation and the Bylaws of the Association, issue a charter. No person shall be a regular member of a region who is not also a regular member of the Association.


3. Purpose: The purposes of each region shall be to assist the chapters within the region and the headquarters in carrying out their purposes and to make recommendations to the National BOD and at the Annual Meetings of the Members of the Association.


4. Region Funds and Liabilities:
   1. All funds and property of the region shall be accounted for as directed by Army Regulations and laws of the applicable country and/or state in which the region is located.
   2. The region shall maintain a current bond to cover the Treasurer and/or other persons designated to disburse region funds.


5. Loans: No loans shall be made by the region to any officer or member of the region.


6. Region Operated Clubs and Other Activities:
   1. The USAWOA shall not be responsible or liable, financially or otherwise, for the operation or management of any club or other venture either sponsored or endorsed by a region of the Association.
   2. No region of the Association shall endorse or sponsor a club or venture involving finances, unless such club or enterprise shall be in compliance with Army Regulations and laws of the applicable country and/or state or other jurisdiction.
   3. Failure of any region to comply with the provisions of this section shall be sufficient cause for the revocation or suspension of the region's charter, as authorized in the Bylaws.


7. Suspension and Revocation of Charters: The National BOD may revoke the charter of any region for just cause, subject to the right of the region to appeal. Such action may be taken for such reasons as:
   1. Failure by a region to conduct regular meetings, at least once each quarter, without just cause. Each case is to be evaluated on its own merit.
   2. Failure by a region to comply with written directives that is within the scope of the Articles of Incorporation and the Bylaws. (Email communication is acceptable)
   3. Failure by a region to maintain written contact with the National Headquarters during a calendar quarter period. (Email communication is acceptable)
   4. When a region shall be found purposely guilty of actions that are in violation of or detrimental to the aims and goals of the Association.
   5. When the majority of the region's members vote to request suspension, pending a new election of officers.
   6. The charter of a region shall automatically be suspended when the number of its chartered chapters is less than five for a period of ninety days.


8. Action upon Suspension or Revocation of Regions Charter:
   1. All region property shall be converted to cash or disposed of as considered appropriate by the remaining chapters of the region if the property cannot be converted to cash.
   2. All financial records of the region shall be audited, in accordance with Army Regulations and laws of the country and/or state where the region is located.
   3. All local financial obligations shall be satisfied and the balance of funds, if any, will be forwarded to the National Headquarters. Any funds, so received, will be held in escrow by the National Headquarters for a period of one (1) year and then transferred to the USAWOA Operating Fund.
   4. All records, including the charter, shall be returned to the National Headquarters.


9. Actions upon Region Reactivation:
   1. USAWOA National Headquarters shall return all available region records.
   2. Funds held in escrow shall be returned if reactivation occurs within one (1) year from the date funds were received at USAWOA National Headquarters.


10. Voluntary Deactivation: If, for any reason, the majority of the chapters of an active region desires the voluntary deactivation of their region, a special meeting shall be held and a vote taken and made a matter of record in the minutes of such meeting.


11. Region Council of Presidents:
    1. The Region Council of Presidents shall be constituted within the provision of the Bylaws.
    2. The Region Council of Presidents shall be empowered with all legislative and judicial power and authority necessary for the operation of the region affairs between Region Annual Meetings (Conventions).
    3. Each chartered chapter of a region shall be entitled to one (1) vote on each matter to come before a meeting or the Region Council of Presidents. The Chapter President will normally exercise the one vote. Proxy voting is authorized as provided in the Bylaws.
    4. In conjunction with the executive authority of the Region President, the Region Council of Presidents may enact and promulgate all necessary rules, regulative orders and policies. Such rules will not be in conflict or contradictory with the Articles of Incorporation and Bylaws of the Association, but necessary for the efficient operation of the region.
    5. In the event of conflict between the Region President (with executive powers) and the Region Council of Presidents (with legislative powers), the will of the Region Council of Presidents as shown by a simple majority vote (either open or secret) shall prevail.
    6. Any member of the region may attend meetings of the Region Council of Presidents and be recognized on the floor; however, they shall not be permitted to vote on matters before the council.


12. Dues: Regions shall not be permitted to collect dues (other than those prescribed by the National Headquarters) from its members.


13. Region Officers: In an inactive region, the senior official is the Region Director. The Region Director may, if deemed necessary, appoint one or more Deputy Regional Directors to assist in the management and operations of the Region. Their duties shall be as prescribed by the Region Director and reimbursement subject to the same guidelines and funding source as the Region Director. Should the chapters of the region choose to activate the region, Pro Tempore officers will be selected at the formation meeting and the National Headquarters immediately informed. They will work in conjunction with the region director towards a region convention at which time the elected Region President will replace the Region Director as the senior representative of the region. The officers of a region shall be an elected President and Vice President and an appointed Secretary and Treasurer. Should an active region become inactive, the Region President shall serve as the Region Director until the next national election. These officers shall be elected/appointed at the Annual Region Meeting of the Members. The Region Council of Presidents may appoint such other officers and one or more assistant Secretaries and one or more assistant Treasurers, as it shall deem desirable; such officers to have the authority and perform the duties presented from time to time by the Region COP. No Region elected official shall hold another elected National, Region or Chapter office concurrently. Their duties shall be as defined below in the association Bylaws and other directives of this Association for officers of the same titled positions.


14. Region Presidents: The Region President has the overall responsibility of conducting the official business of the region. It shall be his/her duty to give most careful attention to the welfare and work of the region and to carry into effect the policies determined upon by the majority of the region membership and the Region Council of Presidents. In carrying out the responsibilities of the office, the Region President shall:
    1. Call special meetings of the Region Officers and the Region Council of Presidents at such times and places as deemed expedient and to preside at and determine the order of business therein.
    2. Serve as chairperson at all Region Council of Presidents and Region AnnualMeetings (Conventions).
    3. Serve as the primary representative of the region at the Association Meeting of the Members and at such special Council of Presidents meeting as may be called by the National BOD.
    4. Monitor the activities of chapters in the region.
    5. Activate new chapters and recruit new members in the Association.
    6. Gather information on state and local legislation and administrative matters and activities of other associations and transmitting it to the National Headquarters.
    7. Engage in public relations activities aimed at enhancing the USAWOA image.
    8. Submit an annual report of all activities to the National Headquarters.
    9. In general, perform all duties incident to the office of Region President and such other duties as may be assigned by the National President and the National BOD.
    10. The authority of the Region President shall be that requisite to the proper performance of the office and the duties stated herein.


15. Term of Office:
    1. Elected/appointed officers in the region shall serve in such offices for a period of no more than two (2) years depending on the Region Bylaws and the day of month the annual meeting for the election/appointment of officers occurs. Such officers shall be installed in office at the meeting of the year in which elected/appointed and shall continue in office until their successors are elected/appointed and installed.
    2. Officers who are elected/appointed to fill vacancies in office, or who succeed to a vacant office, as provided for in the Bylaws shall take office on and from the date of the election, appointment or succession. Such officers shall continue in the office until their successor is elected/appointed under the provisions of the Bylaws and are installed at the next election meeting.
    3. Any elective official named in the Bylaws is eligible to succeed themselves, but no elective official shall serve more than two (2) full consecutive terms or four (4) consecutive years, whichever is greater, in the same office.


16. Vacancies in Office:
    1. In the event of the death, resignation or removal through disqualification or otherwise of any of the officers named in the Bylaws, the office shall be deemed to be vacant. A successor thereto shall be elected/appointed by the appropriate governing body from among the membership, except for the office of President, in which case, the Vice President shall succeed to the presidency. That individual will have full rights, authority and responsibility of the office and a new Vice President will be elected by the appropriate governing body from among the membership.
    2. Resignation from any of the elective/appointed offices in the Bylaws, for any reason other than those mentioned in (1) above, shall be made in writing to the appropriate governing body. Acceptance or rejection of the resignation shall be made by a majority vote of that governing body present in a meeting properly assembled.
    3. Vacancies occurring as mentioned in (1) and (2) above shall be filled by election/appointment at the next meeting of the appropriate governing body. Voting shall be limited to the membership present only, and the candidate receiving the majority vote shall be declared elected to the vacant office.


17. Region Meetings:
    1. Selection of Date and Place: The Region Council of Presidents (if active) will normally conduct quarterly or monthly meetings at a date and place as determined by the Region Council of Presidents and promulgated in the Region Bylaws.
    2. Rules of Order: The rules contained in Robert's Rules of Order, current edition, shall govern the conduct of the meetings of the Region Council of Presidents, in all cases in which they are applicable and when not in conflict with the National Articles of Incorporation and National or Region Bylaws.
    3. Quorum: Any meeting of the Region Council of Presidents wherein one third of the USAWOA Chapters within that region are physically present shall constitute a quorum and a legal meeting.
    4. Proxy Voting: Chapters may, by written proxy, identify another chapter to vote in their name at meetings of the Region Council of Presidents. Proxies for this purpose will be forwarded, by the submitting chapter, to the Region Secretary and will contain the signatures of at least two chapter officials. Such authority that may be exercised by a chapter, through its representatives, at a meeting of the Region Council of Presidents may also be exercised by mail. The Region Secretary will be the addressee for all such documents and shall properly record the exercise of such authority, mail ballots and proxies in the minutes of the region meeting. Chapters utilizing their authority to vote through the mail or naming another chapter to stand in their stead by proxy will be counted as in attendance for quorum purposes.
    5. Proposals: All proposals developed at the chapter level and adopted by the chapter membership will be forwarded to the Region Headquarters (if such exists) in proper format. Proposals will be reviewed by the Region Proposals Committee and, if appropriate, presented to the Region Council of Presidents for adoption or rejection. Proposals affecting only the geographical region to which submitted will be submitted to the National Headquarters as information only, upon adoption by the Region Council. All proposals adopted by a region affecting the association or all Warrant Officers will be forwarded to the National Headquarters for action.
    6. Annual Meetings: Regions may conduct Annual Meetings or Conventions for the primary purpose of electing officers, adoption of proposals, election of representatives to attend the Association Meeting of the Members, review of Bylaws or any other business to come before the meeting. The conduct of region meetings should conform generally to the procedures established for the Association Meetings and as promulgated in the Region Bylaws.
    7. Compensation: Region Officials and Council Members shall not receive any stated salaries for their services. However, the region may authorize reimbursement of expenses of Council Members to attend duly convened Region Council of Presidents Meetings in the same manner as provided in the Association Bylaws. Any such authorization for reimbursement by a region shall be borne by that region.
    8. Informal Action by the Region Council: Any action required by the National Bylaws or the Region Bylaws to be taken at a meeting of the Region Council, may be taken without a meeting if a consent in writing, setting forth the action, shall be signed by a majority of the Region Council Members.